The Right Part. In the Right Warehouse. On Time.

Multi-warehouse tracking with reorder intelligence, a full transaction ledger, supplier comparisons, and a purchase-request workflow that routes through approval before orders leave.

Spare Parts & Inventory Screenshot

Interface preview

The Stockout Spiral

1Technicians arrive at jobs only to discover the part isn't in the warehouse nearest to the building
2Reorder points exist in someone's head — stock runs out before anyone notices
3Critical parts and commodity parts are treated the same, so critical stocking decisions are uninformed
4Supplier comparisons happen in emails — nobody knows who offers shorter lead times or better pricing
5Purchase requests bypass approval, creating budget surprises at month-end

The Solution

Arkan Spare Parts & Inventory Capabilities

Multi-Warehouse Tracking

Track stock across multiple warehouse locations, each linked to specific buildings and floors. Monitor quantity on hand, reserved, and available in real-time.

Reorder Intelligence

Reorder points, reorder quantities, and maximum quantities per part per warehouse. The system generates alerts automatically when stock drops below thresholds.

Transaction Ledger

Every movement recorded: receipts, issues, returns, adjustments, transfers, write-offs — with reference type (work order, PO, manual), unit cost, and performer.

Purchase Request Workflow

Itemized line items, vendor selection, and financial summaries. Progress: draft → submitted → approved → ordered → received. Track approver and rejection reasons.

How It Works

Simple 4-Step Process

Register spare parts with part numbers, manufacturer, model, unit of measure, unit cost, and critical-part flags — organized in hierarchical categories

Link multiple suppliers per part with supplier-specific part numbers, unit costs, lead times, and preferred-supplier flags

Track stock across warehouses with reorder points; reservations happen against work orders

Low-stock alerts flow automatically; purchase requests route through approval before ordering

Key Benefits

Measurable Impact

Color-coded

Green (healthy) / orange (at reorder point) / red (out of stock) progress bars across the spare parts list

6 transaction types

Receipts, issues, returns, adjustments, transfers, and write-offs — every movement traceable

Automated

Reorder alerts generated by background monitoring when stock falls below thresholds

“A multi-warehouse ledger with supplier lead times means first-time-fix rates stop being a wishful metric.”

Maintenance Planning Lead

Multi-Site Portfolio

Works seamlessly with other ArkanPM modules

Spare Parts & Inventory integrates with Maintenance & Work Orders, Vendor Registry & Performance, Asset Lifecycle Management and more for a complete property management platform.

Ready to Get Started with Spare Parts & Inventory?

See how spare parts & inventory can transform your property operations.

Bilingual EN / ARExpert implementationAll 16 modules

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